A full grant is intended to defray a significant portion of the cost of publishing (print or electronic). It is not intended to cover the entire project cost (researcher's time, travel etc.). The recipient is allowed to copyright the publication in his or her name and to receive the profits from it.
The recipient must acknowledge the use of the grant from the R. J. Taylor, Jr. Foundation in the publication.
In addition to the amount granted, the Foundation will purchase 42 copies of the publication for specific libraries. (An exception applies if the grant awarded covers only part of the cost of a series of volumes. In this case, the Foundation may purchase the series only for The Georgia Archives.) The recipient will be furnished mailing labels, mailers, and copies of a letter for mailing of the 37 books . The Foundation will reimburse the recipient for shipping and mailing costs.
Grant recipients are encouraged to forward copies of publicity or reviews generated by the publication to the R. J. Taylor, Jr. Foundation.
Policy on Multiple Grants There is no limit on the number of grants that may be made in a calendar year to Genealogical Societies or Organizations.
Grants awarded to individuals will be limited to two grants per calendar year . Because special projects or opportunities can arise where the R.J. Taylor, Jr. Foundation Trustees may want to make more than two grants to an individual within a calendar year, this limit may be waived on a grant by grant basis by a unanimous vote of the Trustees.
Purchase of Published Sources An author may request that the Foundation purchase up to 37 copies of his or her recently published, hard-bound, privately funded book for library distribution. The Foundation may elect to do so if the publication meets R. J. Taylor, Jr. Foundation guidelines . The author should send one copy of the publication with a cover letter and promotional materials to the R. J. Taylor, Jr. Foundation.
If approved, the author will be furnished with mailing labels, mailers and copies of a letter for the mailing of the books. The cost of postage will be reimbursed.
The data must be of a genealogical nature and it must concern primarily persons who were citizens of Georgia prior to 1851. Generally, this means that the Foundation will fund projects that include records through 1920, but it may consider funding projects that are later than this date if it enables the researcher to include an intact set of records. The value of having a single reference on a particular subject takes precedence over a specific cut-off year.
An applicant may be an individual, group of individuals, or a reputable organization.
The project may utilize either public or private records.
A form of publication (i.e. book, microform, or electronic data processing product) should be the final result. Printed publications must be hardbound and no more than 12 inches tall.
The project may be published in the form of an index, abstract , or transcription. If abstracted or transcribed, a full-name index must be included.
A copy of the project in final form (including electronic projects) should become a permanent records of The Georgia Archives.
The following prohjects are considered ineligible for support by the Foundation:
- The writing and publication of well-documented county and church histories
- Records that apply only to a specific family or surname
- Historical books about towns, building, furniture, and various art forms
- Grants for records that have already been published, or reprinting previously published or out of print titles